Printing and copying can be one of those "hidden overhead" areas that small businesses can overlook in budget planning. Over time, your costs (and the paper they use) can become an obstacle in the bottom line.
There are ways to reduce printing and copying costs. Whether you're printing large orders or just some for small office needs, there are simple ways to save. Here are just some.
Print more | If you constantly reprint materials such as business cards, labels, stationery and brochures several times a year, you may want to increase your print volume and decrease the number of times you print. . Your printer is likely to offer volume discounts. The printing has a configuration fee that makes the last piece of the press the least expensive.
Print less | If, however, you own a company that rarely reprints large quantities of printed materials, it may be better to print small batches of materials using digital printing techniques. Money saved in storage space or deteriorating reprint due to a change in location or email address can unnecessarily increase your printing costs. In some cases, on-demand printing can provide savings in storage and distribution costs.
Print any amount | Savings on typical office needs such as business cards or simple forms can change at any time, regardless of quantity, thanks to technology and printing capabilities that change constantly. Talk to your printer about recent options or the technology they offer.
Use grayscale or draft printing if color versions are not required | For internal review of documents, try printing in black and white to reduce the use of ink color.
Use two printers | Although it may sound counterintuitive, having two printers can actually save you money. Use an efficient laser printer (and much less expensive) for daily black and white printing, and save the quality inkjet printer only for high quality work. In this way, the more expensive inkjet cartridges are used less frequently.
Create a "first screen" office culture | While memoranda and interesting articles left on a co-worker's desk can attract attention, these needs can be met through the use of text messages and emails in the workplace. There are times when printing on paper makes sense and is more effective. Work with your staff to determine what communications and office processes can best be addressed through printing or digital.
Save on ink and toner cartridges | One of the most obvious costs of printing and copying is the high cost of toner and ink cartridges. By purchasing cartridges compatible with private label brands, you can save money on supplies manufactured and designed to meet the performance standards of the original manufacturers, but the price is lower.